1. Training on Accounts

Accounts is an integral part of financial management of activities. Accounting policies and procedures are designed to compile accounts fulfilling legal/procedural requirements that govern financial control. A well-designed and well managed accounting system helps ensure proper control over funds.

Objectives:

• To learn about structure of government account, basic accounting principles, accounting concepts and accounting terminology.
• To have an overview of administrative structure & accounting units.
• To build up technical competencies and enabling competencies like numerical analysis, problem solving & decision making, attention to details, communication and ethical behaviour for accounting work.

Methodology:

• General System of Financial Management: Receipts, Payments, Accounting ECR, LOC, LOP, Internal Audit, Audit, Cash request
• Structure and Classifications of Government Accounts
• Government Provident Fund (GPF)
• Payment System & Banking
• Provisions of GFR/DFPR with references to Bills and Sanctions
• Booking of Expenditure on behalf of other Ministries
• Appropriation and Finance Accounts

Content: A balanced approach to theory and hand-on training is applied.

Duration: 2 DAYS

Eligibility: This training programme is mandatory for JSAs/SSAs/Stenos/PAs/ASOs/PSs/SOs.

2. Training on IMAS

Most of the Indian missions and posts have now switched to Integrated Missions Accounting System (IMAS) for accounting purpose and professional expertise and standards needs to be inculcated among officials for smooth functioning.

Objective:

To get conversant with various features and applicability of IMAS software.

Methodology:

Hands-on training is applied.

Content:

• Introduction and Installation of Accounts Software (IMAS)
• Operational Mission, Currencies and Wings, Entry of Rate of Exchange
• Entry of Bank Accounts, Cheque Books, Budget Allocation, DA Rates
• Entry of Employees Details subscribing GPF and NPS Separately including Emoluments and Deductions
• Generation of Pay Bills, Receipt and Payment vouchers
• Bank Reconciliation, Clearance of outstanding cheques
• Daily Data Backup and Monthly Account submission

Duration: 5 DAYS

Eligibility: Mandatory for JSAs/SSAs/Stenos/PAs/ASOs/PSs/SOs.

3. Training on IVFRT

This Course offers intensive exposure to salient issues, procedures and policies relevant to the visa process.

Objectives:

• To explore visa classes and processing elements
• To understand policy context of Visa services
• To learn latest developments in Visa matters
• To understand roles and responsibilities in Visa section
• To get conversant with IVFRT software

Content:

• Types of visas, Immigration Visa and Foreigners’ Registration
• Liberalised Visa Policy and amendments
• Online Visa System and Biometric enrolment
• OCI & PIO processing
• Immigration Policy and unique visa cases

Duration: 2 DAYS

Eligibility: Mandatory for JSAs/SSAs/Stenos/PAs/ASOs/PSs/SOs.

4. Induction Training for newly recruited ASOs

Induction training is for newly recruited Assistant Section Officers selected through Staff Selection Commission. It is essential for gaining basic knowledge of office procedures and Ministry functioning.

Subjects include:

• Organizational structure of Ministry of External Affairs
• Office procedure, noting & drafting
• Basic IT training and security
• Service rules, FR/SR, leave, probation
• RTI Act
• Conduct rules and office etiquette
• Finance module, GFR and sanctions

Duration: 2 weeks

5. Promotion related Training

Promotion related training programme is mandatory for various grades of IFS (B) Cadre and is linked to promotion of officials.

Subjects include:

• India’s Foreign Policy & Economic Diplomacy
• Diplomatic etiquette and communication
• Financial management and GFR
• Vigilance and disciplinary matters
• Office procedure and e-Office
• Protocol, Visa and Consular matters
• Cyber security and RTI

Duration: 2 weeks for Section Officers, 1 week for other officials

Training Programs for IFS B (in Year 2024)